EXHIBITOR GUIDELINES
EXHIBITOR BUMP IN
Exhibitors will have access to set up their area from:
- From 12pm Friday 4 September 2026
- 7:00am - 8.00am Saturday 5 September 2026
All Exhibitor stands set up must be completed by 8:00am on Saturday 5 September.
Delegates will be arriving to the conference area from 8:00am
EXHIBITION INCLUSIONS AND ALLOCATION
Trestle tables (180cm W x 75cm D x 74cm H) with a black fitted cloth and 2 chairs will be provided.
Table position is allocated according to:
- Sponsorship level or exhibition package
- Date of receipt of signed agreement and payment
- Conference committee/organiser discretion
DELIVERY INFORMATION
** Satchel Insert Deliveries ** - must be delivered to the JW Marriott Gold Coast by Thursday 3 September.
If satchel insert collateral is not received by 6.00pm Thursday 3 September, there is no guarantee it can be packed.
- Please allow for 200 inserts.
Exhibition Item Deliveries - JW Marriott will accept deliveries from Wednesday 26 August 2026 – 1 week prior to the event commencing. Alternatively, you are welcome to bring your stand merchandise personally. Luggage trollies are available at reception.
EXHIBITOR BUMP OUT
The exhibition area can be packed down and vacated at the conclusion of the afternoon tea break on Saturday 5 September 2026. All exhibitors must be vacated by 5:30pm.
Return freight must be booked directly with your courier of choice (with consignment note printed and attached) upon the close of the conference. All labelled packages will be taken down to the loading dock ready for collection by your arranged courier. Please arrange your courier collection between Monday 7 September and Friday 11 September. Any items not labelled and left in your stand at the completion of the day will be considered rubbish.
NAME BADGE
For security purposes ALL exhibitor staff manning exhibition displays must be registered and wear an exhibitor name badge at all times while at the
Conference.
REGISTRATION
If you haven’t already done so, please register your complimentary staff and/or extra exhibitor registrations via this online registration form as soon as possible.